Built-in Backup Tools - Windows 7

The first method of performing backups is to use the built-in backup tools in Windows 7, 8.1, or OS X. These offer both image based backups, as well as file based backups. This is your first line of defense. If your budget is low, the bare minimum that you want to do is at least back up your files and system image to an internal or external drive, or a network share.

Windows 7

Windows 7 includes a built-in utility called Backup and Restore (formerly Backup and Restore Center in Windows Vista) which allows you to perform backups to internal or external disks on your local PC. If you have Windows 7 Professional, Enterprise, or Ultimate, Backup and Restore will also allow you to perform backups to a network share. Backup and Restore allows both file level, and image level backups. Windows 7 also has a built-in feature called Previous Versions, which will leverage both Windows Backups as well as restore points in order to allow you to restore files to a different point in time.

Backup and Restore, when configured to perform both file and system level backups, will actually perform both a file level, and a system level backup. Unlike more sophisticated backup software, it doesn’t leverage the system level backups for file level restores, meaning it is going to take up more space than a backup solution which does just system level. It does allow incremental backups and versioning though. The biggest issue with Windows 7’s built-in Backup and Restore is its inability to backup files and images to a network share for Starter and Home Premium – the two versions most people have. It also can’t backup files that are on a network share. That being said, it’s a great place to start for anyone who wants to back up to an internal or external drive for file and system protection. Let’s run through how to configure it:

  1. Go to the Control Panel, then choose System and Security, and select Backup and Restore
  2. On the Control Panel applet screen, choose Set up backup.

  1. First you will be prompted as to where to save your backups. Your options are any local disk, USB disk, or CD/DVD. If you have Windows 7 Professional, Enterprise, or Ultimate, there will be an additional selection here to choose a network share and enter the necessary credentials to access it. Choose your backup disk and click Next.

  1. Next, you will be asked what to back up. The default selection is to back up all user data saved in libraries and default user folders, as well as a system image. If you keep all of your data in your libraries, this should be fine for you so click Next. If you keep data in other folders, or only want to backup certain locations, select Let me choose and click Next.

  1. If you’ve chosen Let me choose, you will be prompted to select what data files to backup. By default, all user Data files are selected, but you can also expand under Computer and choose what to backup, or just backup everything. Also there will be a selection to include a system image for restoring your entire drive. If you have space on your backup drive, it’s a great idea to include this. Click Next when you’ve selected everything you need to backup.

  1. Next, you will be provided a summary of the backup job which you can review. The summary page will display the default schedule (Sunday at 7pm) and you can change the schedule to perform backups more often. Weekly backups would be the minimum that I would perform. Since the backups are incremental, it’s probably a good idea to bump this up to daily. Choose a time where you are not likely to be using the computer. Once you are happy, click Save settings and run backup, and the system will perform the initial full backup.

That’s it. Your computer is now backing up automatically at whatever schedule you chose. The next thing you should do, assuming you selected to create a System backup, is to create a bootable disk to recover your system. It’s easier to do this now, than when you need it. To do this, simply go to the Backup and Restore applet in the control panel, and choose Create a system repair disc. You will be prompted to place a CD or DVD in your drive and then just select Create disc. A small bootable disc will be burned which will allow you to restore a complete system image from a local disk, or a network share. If you do ever need this, bear in mind that a system restore will completely erase all files on the restore target.

If you want to restore individual files, you have a couple of options. You can use the Backup and Restore applet to browse for files and folders of your backups and choose which ones to restore. If you do a restore this way, and select restore to original location, it will do a standard file copy of the restored files to their original locations. If the original files are still in that location, the standard dialog will appear letting you select whether to replace the originals, copy with a new file name, or do nothing. Be careful if you do this as you will have a good chance of overwriting files you meant to keep.

The other method for restoring files is to use the Previous Versions interface to select which file and folder, and from which date to restore. This is likely the preferred method since it will display graphically all previous versions of the file or folder. To invoke this method, simply browse to the file or folder you wish to restore, right click, and choose Restore previous versions. This will display all versions that are in the backups, and allow you to open the file to view it, copy the file, or restore the file.

Overall, the Windows 7 backup utility is fairly good. With both file level and image level backups available, you can recover from practically any scenario. Its glaring omission is the lack of network support on the home versions of Windows 7, which is really unfortunate. Many people would rather back up their files to a NAS, especially in any house with more than one computer. But if you are running Windows 7 and you just have a single computer, it is worthwhile using this for the price of a single hard drive to back up to. Unfortunately, almost no one used this backup system so it was replaced when Windows 8 was launched.

Plan Your Backups Built-in Backup Tools - Windows 8.1
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  • mrweir - Friday, May 23, 2014 - link

    If you purchase the OS X Server app ($20) for one of your macs, you can enable networked Time Machine backups for the other macs on your network. I have an external drive connected to my iMac that my wife's Macbook Pro backs up to wirelessly.
    While it's not technically "built-in" and does come at a cost, it's not "third party" either.
    Reply
  • metayoshi - Friday, May 23, 2014 - link

    I have been using Acronis for years to backup my main OS drive into my data drive and then do a copy of the whole data drive onto an external hard drive.

    I switched to Windows 7's built-in backup tool once to replace Acronis to see if I could just have a free tool. Well, I corrupted my Windows 7 OS once, and after I restored the image, a ton of programs didn't work, including Microsoft Office. I tried uninstalling an reinstalling some programs, but for some reason, there were still some things messed up. I had to do a clean install of Windows 7, and I vowed to never use the Windows 7 built in backup ever again. Since my Acroins version was old at the 2009 version, I went ahead and got the 2013 version, and now that's what I have for backups. I have had to restore images from Acronis before (the 2009 version), so I know I can at least trust them.

    I'm not too fond of using the cloud to backup files. I used to put some non-private files on megaupload, and we all know how that went - goodbye megaupload. Now I just fear any sort of cloud storage as a backup - I simply use it for syncing, and then I back up my cloud data locally.

    I also tried a NAS once to backup both mine and my girlfriend's computer, but that WD MyBook Live (before they went to this whole MyCloud thing) ended up dying after a random power outtage we had. Granted, it was a single drive nas box, but I thought I could live with it. Nope, my external drive has been my main backup source ever since. It sure isn't any sort of advanced backup solution, but it does the job for me.
    Reply
  • KPNuts - Saturday, May 24, 2014 - link

    Great article learnt a lot as I just copy my documents onto USB two hard drives on a weekly basis one kept in my computer bag the other in the office. I have a MacBook Pro and an iMac with files shared between so its a bit of a nightmare to keep track of the most up to date ones.

    A question; would things be easier if I invested in a TimeCapsule and used it with TimeMachine? would TImeMachine work with both computers on the one TimeCapsule or would I have to have one for each machine? if I need two then it starts to get expensive

    Look forward to getting so useful feedback to decide which way I should go
    Reply
  • Brett Howse - Saturday, May 24, 2014 - link

    You can backup multiple machines to a single Time Capsule so that won't be an issue. Reply
  • KPNuts - Saturday, May 24, 2014 - link

    thanks Brett Hoswe think thats the way i'll go then as its personal stuff and i have no real need for cloud storage My off site hard drive will be there and if I get broken into or theres a flood or fire Reply
  • titanmiller - Saturday, May 24, 2014 - link

    Just putting in a plug for Backblaze. Great service. I store about 1.5TB on it for $3.96/month. Reply
  • Kvanh - Saturday, May 24, 2014 - link

    If you use full disk encryption on your computer make sure your NAS/local drive backups are encrypted as well!

    I turned off Time Machine and switched to using CrashPlan for both local & cloud backups. I get the the same every 15 minute snapshot as Time Machine but I found crashplan more reliable.

    I also use Super-Duper! to make a boot drive clone nightly.

    While my main storage is RAID-5, the external drive I use for backups is RAID-0. With the redundancy of the RAID-5 and offsite of crashplan I figure the risk of losing the local backup is acceptable. I'm not in dire need of an infinite timeline of files, the important ones are in the offsite backup anyway. So losing a year of backups and starting over with new drives is no biggie.
    Reply
  • nytopcat98367 - Monday, May 26, 2014 - link

    great article Brett Hoswe. i've been using shadow protect software to backup my desktop pc, the C: drive to a 2nd internal drive for about 6 years. it never fails. i have 23 GB on my main drive which takes 12 minutes to backup. OS windows 7. Reply
  • Stylex - Monday, May 26, 2014 - link

    I use windows8.1 and DriveBender to pool my drives, ala WHS as my NAS. Awesome thing about Drive Bender is that it stores the data in NTFS so if something craters I can still grab the data off the drives without worrying about RAID. Also, selective folder duplication across drives is awesome. Some stuff needs backup, some stuff does not. Reply
  • Conficio - Monday, May 26, 2014 - link

    I'm less looking for a backup tech, more for an archive tech. I want to put my data (photos/documents/PDFs) onto a server that can index them for meta data and full text search and ultimately off load the files onto DVD/bluRay disks for long term storage.

    I'd expect the meta data index to be fully backed up onto the cloud and the files being kept safe on media.

    Any pointers?
    Reply

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