Built-in Backup Tools - Windows 7

The first method of performing backups is to use the built-in backup tools in Windows 7, 8.1, or OS X. These offer both image based backups, as well as file based backups. This is your first line of defense. If your budget is low, the bare minimum that you want to do is at least back up your files and system image to an internal or external drive, or a network share.

Windows 7

Windows 7 includes a built-in utility called Backup and Restore (formerly Backup and Restore Center in Windows Vista) which allows you to perform backups to internal or external disks on your local PC. If you have Windows 7 Professional, Enterprise, or Ultimate, Backup and Restore will also allow you to perform backups to a network share. Backup and Restore allows both file level, and image level backups. Windows 7 also has a built-in feature called Previous Versions, which will leverage both Windows Backups as well as restore points in order to allow you to restore files to a different point in time.

Backup and Restore, when configured to perform both file and system level backups, will actually perform both a file level, and a system level backup. Unlike more sophisticated backup software, it doesn’t leverage the system level backups for file level restores, meaning it is going to take up more space than a backup solution which does just system level. It does allow incremental backups and versioning though. The biggest issue with Windows 7’s built-in Backup and Restore is its inability to backup files and images to a network share for Starter and Home Premium – the two versions most people have. It also can’t backup files that are on a network share. That being said, it’s a great place to start for anyone who wants to back up to an internal or external drive for file and system protection. Let’s run through how to configure it:

  1. Go to the Control Panel, then choose System and Security, and select Backup and Restore
  2. On the Control Panel applet screen, choose Set up backup.

  1. First you will be prompted as to where to save your backups. Your options are any local disk, USB disk, or CD/DVD. If you have Windows 7 Professional, Enterprise, or Ultimate, there will be an additional selection here to choose a network share and enter the necessary credentials to access it. Choose your backup disk and click Next.

  1. Next, you will be asked what to back up. The default selection is to back up all user data saved in libraries and default user folders, as well as a system image. If you keep all of your data in your libraries, this should be fine for you so click Next. If you keep data in other folders, or only want to backup certain locations, select Let me choose and click Next.

  1. If you’ve chosen Let me choose, you will be prompted to select what data files to backup. By default, all user Data files are selected, but you can also expand under Computer and choose what to backup, or just backup everything. Also there will be a selection to include a system image for restoring your entire drive. If you have space on your backup drive, it’s a great idea to include this. Click Next when you’ve selected everything you need to backup.

  1. Next, you will be provided a summary of the backup job which you can review. The summary page will display the default schedule (Sunday at 7pm) and you can change the schedule to perform backups more often. Weekly backups would be the minimum that I would perform. Since the backups are incremental, it’s probably a good idea to bump this up to daily. Choose a time where you are not likely to be using the computer. Once you are happy, click Save settings and run backup, and the system will perform the initial full backup.

That’s it. Your computer is now backing up automatically at whatever schedule you chose. The next thing you should do, assuming you selected to create a System backup, is to create a bootable disk to recover your system. It’s easier to do this now, than when you need it. To do this, simply go to the Backup and Restore applet in the control panel, and choose Create a system repair disc. You will be prompted to place a CD or DVD in your drive and then just select Create disc. A small bootable disc will be burned which will allow you to restore a complete system image from a local disk, or a network share. If you do ever need this, bear in mind that a system restore will completely erase all files on the restore target.

If you want to restore individual files, you have a couple of options. You can use the Backup and Restore applet to browse for files and folders of your backups and choose which ones to restore. If you do a restore this way, and select restore to original location, it will do a standard file copy of the restored files to their original locations. If the original files are still in that location, the standard dialog will appear letting you select whether to replace the originals, copy with a new file name, or do nothing. Be careful if you do this as you will have a good chance of overwriting files you meant to keep.

The other method for restoring files is to use the Previous Versions interface to select which file and folder, and from which date to restore. This is likely the preferred method since it will display graphically all previous versions of the file or folder. To invoke this method, simply browse to the file or folder you wish to restore, right click, and choose Restore previous versions. This will display all versions that are in the backups, and allow you to open the file to view it, copy the file, or restore the file.

Overall, the Windows 7 backup utility is fairly good. With both file level and image level backups available, you can recover from practically any scenario. Its glaring omission is the lack of network support on the home versions of Windows 7, which is really unfortunate. Many people would rather back up their files to a NAS, especially in any house with more than one computer. But if you are running Windows 7 and you just have a single computer, it is worthwhile using this for the price of a single hard drive to back up to. Unfortunately, almost no one used this backup system so it was replaced when Windows 8 was launched.

Plan Your Backups Built-in Backup Tools - Windows 8.1
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  • bernstein - Wednesday, May 21, 2014 - link

    after fifteen years of backupping i can share the following:
    - user initiated (e.g. all usb, some network/cloud) backups agree with less than 0.1% of the human population (but hey it is better than nothing)
    - with consumer hdds, raid5 nas are totally overrated and *in the real world* rarely protect data better than jbod.
    - raid6 is better than jbod. but with consumer disks the only real alternative to jbod is zfs (linux md (which all nas employ) + consumer hdds = shaky unless you have a 24/7sysadmin...)

    so either build/buy a zfs nas or backup to the cloud.
    Reply
  • bernstein - Wednesday, May 21, 2014 - link

    or buy insanely expensive enterprise disks Reply
  • DanNeely - Wednesday, May 21, 2014 - link

    Are there any consumer grade NASes with ZFS support enabled by default now? The peanut gallery on yesterday's Synology review was arguing for ZFS being a key reason for rolling your own instead of buying an off the shelf NAS. Reply
  • questionlp - Wednesday, May 21, 2014 - link

    There's FreeNAS Mini, which is a 4-bay NAS. I'm actually considering getting one to replace my current file server at home. Reply
  • DanNeely - Thursday, May 22, 2014 - link

    Yikes! At $1k diskless, that's well above the typical price for a consumer nas. Reply
  • bsd228 - Thursday, May 22, 2014 - link

    but none of them have 16G of ECC memory and a processor at this level, with dual intel gig nics and expansion ports to support a 10G or other parts. It appears to be able to transcode 3 HD streams without the benefit of the acceleration shown in this product. So, perhaps a bit of premium, but not that much. Reply
  • CadentOrange - Wednesday, May 21, 2014 - link

    I personally use RAID1 with a 2 bay NAS that's worked fine so far. Granted that I don't have very rigorous needs, but then this isn't for enterprise critical data. Reply
  • Kevin G - Wednesday, May 21, 2014 - link

    I've had good luck with RAID5 on small scale arrays. The main reason to go to RAID6 is due to the chance of a disk failing during the rebuild process. Consumer NAS typically are not under that much load so the rebuild times are short. In an enterprise environment where disk counts are higher in an array as well as the load on the array, using RAID6 makes sense.

    Personally I have an 8 drive RAIDZ2 array in a NAS4Free system that I use at home. Portability and reliability are some of the reasons I went with ZFS. So far it has been purely hands off once I got the system up and running. Admittedly it took a bit longer to get up and running as I'm doing some odd things like hosting virtual machines on the same system.
    Reply
  • MrBungle123 - Friday, May 23, 2014 - link

    The reason for RAID 6 is because statistically 1 bit out of every 10^14 bits (12TB) is bad on a hard drive... with all drives operational a RAID 5's parity can compensate for said bad bit, with a degraded RAID 5 the sector will be un-recoverable and you'll lose data. RAID 6 has double parity so even with a drive down if (when) a bad sector is encountered it is still possible to recover the data. RAID 5 is obsolete for large arrays. Reply
  • Kevin G - Friday, May 23, 2014 - link

    If you know what sector is bad in RAID5, you can still recover the data.

    The tricker thing is silent corruption where all blocks appear to be OK. There an error can be detected but not necessarily which block contains it.
    Reply

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